Minutes of Vestry Meeting - May 20, 2013

Formation

Evening Prayer and Thanksgivings & Prayer Requests
The vestry assembled in the undercroft meeting room for evening prayer at 7:00 PM followed by offered prayers of thanksgiving and intercession.

Attendance
Present at the meeting were: the rector, Kristin Orr; the senior warden, Audrey Ongman; the junior warden, Bill Bestow; vestry members Candice Barrera, Bob Berner, Anne Edwards, Greg Lawrence, Gale Michael, Patti Pohrte, and Jim Whitfield; the treasurer, Debbi Huggett; and the clerk, Susan Marquis. Vestry members Steve Hofer and Mark Moxley were absent.

Parish Stewardship

Approval of minutes from April Meeting
Anne Edwards moved to approve the April minutes. Gale Michael seconded, and the motion passed.

Treasurer’s Report
Debbi Huggett reported that parish collections are about $4,700 higher than expected, but the usual drop in summer collections may balance this out. Insurance premiums were surprising. After budgeting for a 6% increase, the real increase was 36% for our property and liability insurance. This may result in a $5,000 budget shortfall at the end of the year. Gale Michael made a motion to accept the Treasurer’s Report, and Patti Pohrte seconded. The motion was approved.

Information

Rector’s Report
--Pastor Orr thanked the vestry for participating in the recent retreat, and she thanked Sunday School and Adult Education teachers and the nursery director for their work over the year.
--Pastor Orr also thanked the Sunday School children led by Tracie Moxley for their hosting of Pentecost coffee hour, and celebrated the input of Debbi Huggett, Susan Marquis, and Donna Blackburn who helped the rector decorate the nave and sanctuary for the Day of Pentecost.
--The rector does not yet have any definite plans for a sabbatical.
--Since the office is less busy in the summer than throughout the rest of the year, office hours will be reduced to Monday, Wednesday and Thursday from 9:00 AM to 1:00 PM.
--Pastor Orr and Greg Lawrence have been working on acolyte training.
--The upgrade on the organ is complete or nearly complete. Music Director Michael Soto may present a recital in the context of evensong.
--Recent parish newcomers include Hans and Dana Zigmund and their sons Oliver, Owen, and Ted; Stuart and Alice Creason; and Sarah Young.

Wardens’ Reports and/or reports from parish organizations
Junior Warden Bill Bestow noted that Bill and Ann Moser had given him samples of visitor pew cards from a church they had attended.

Upcoming parish events
Graduating high school seniors will be honored during the 10:00 AM service on May 26th.
The annual parish picnic will be held the following week on Sunday, June 2nd.

Discussion and Decisions

Accessibility Task Force
The group has not met recently but will meet in anticipation of an early June meeting with architect Barry Berg.

Outreach Conversations with Parishioners
At this year’s vestry retreat the vestry planned to talk with parishioners about what outreach they do already and what types of outreach might blossom into something larger if the parish becomes involved. There were only a few responses reported, those being work with Juvenile Diabetes, the South Suburban Humane Society, and the Boy Scouts.

Closing

After prayer, the meeting ended at 8:05 PM. The next meeting is scheduled for June 17th.

Respectfully submitted,
Susan Marquis, Clerk of the Vestry

Approved:  June 17, 2013