Minutes of the Vestry Meeting - May 19, 2014

Formation

Evening Prayer and Thanksgiving & Prayer Requests 
The vestry assembled in the church for evening prayer at 7:00 PM followed by offered prayers of thanksgiving and intercession.

Attendance
Present at the meeting were the rector, Kristin Orr; the senior warden, Bill Bestow; the junior warden, Diane Walsh-Madden; vestry members Nichole Dailor, Bob DeOliveira, Steve Hofer, Gale Michael, Mark Moxley, Patti Pohrte, Ted Stone, and Jim Whitfield; the treasurer, Debbi Huggett; and the clerk, Susan Marquis. Vestry member Hans Zigmund was absent.

Stewardship

Minutes
Bill Bestow made a motion to accept the minutes from the April 21st vestry meeting. Diane Walsh-Madden seconded, and the motion passed.

Treasurer’s Report 
Debbi Huggett reported that there was nothing particularly worrying in the budget. Gale Michael moved to accept the Treasurer’s Report. After a second by Mark Moxley, the motion was approved.
The recently completed tuckpointing on the chimney above the education wing involved replacing about 90 bricks, which was about half of the chimney. The total cost was $1,895. Bob DeOliveira presented a motion to pay for the tuckpointing from the reserve fund (rather than as an expense item). Patti Pohrte seconded, and the motion passed.

Rector’s Discretionary Fund Report 
Prior to the meeting Pastor Orr distributed to the vestry copies of the Rector’s Discretionary Account Report for the first quarter of 2014. This quarter reflects the annual $500. parish budget contribution. Bill Bestow moved to accept the report as presented, and Gale Michael seconded. The motion was approved.

Information

Rector’s Report
--Pastor Orr expressed gratitude for those who were present for the recent education hour outreach talks.
--The freewill offering collected at the upcoming organ concert by Michael Soto will be donated to The Night Ministry.
--The Daughters of the King are supporting Respond Now
--The Practicing Our Faith Book Club donated cash to the parish garden project.
--Jim Whitfield is spearheading an increase in the parish’s PADS outreach.
--The parish garden will be planted and dedicated at the annual church picnic.
--Pastor Orr will be on vacation from July 15th through August 5th. Jim Caldwell will serve as supply priest on the first and third Sundays of that period, while Stacy Alan will serve on the second Sunday.
--Thanks to Jordan Ramsland (Molly Marquis’ fiancé), who is donating his time to re-work the parish website. He already has been extremely helpful.

Wardens’ Reports and/or Reports from Parish Organizations
There were no reports.

Upcoming Events
--Ascension Day, May 29th with the Eucharist at 7:00 PM
--Confirmation at St. James’ Cathedral on May 31st at 11:00 AM
--Parish picnic and garden planting after the 10:00 AM service on June 1st
--Organ recital by Michael Soto at the church on June 8th at 4:00 PM
--Pentecost and 10:00 AM baptism of Ethan Eisenberg on June 8th

Discussion and Decisions

Progress Report on Accessibility Project
--Pastor Orr forwarded an email to the vestry describing a working schedule for the lift project. The on-site measurements have been completed, and an electrical engineer is coming out this week to evaluate electrical systems. The rector will send email updates as progress occurs. It looks like the bid acceptance will happen in August. We may be able to have a functional lift in place by the end of the year.
--Funding can come from a combination of money brought from Christ the King church, from funds designated for accessibility, from memorial funds, and from undesignated reserve. A campaign to raise a certain amount of money also can be considered.
--The treasurer will create an accessibility project line in the budget.
--A discussion ensued about how to convey to the parish that the accessibility project is moving forward. Steve Hofer suggested that the “e-vangelist” contain news about the project under the title, “Uplifting Update.” Junior Warden Diane Walsh-Madden will make an announcement in church about the project.

Miscellaneous Building Issues 
The radiators in the education wing do not function in that the temperature is not adjustable. Three companies submitted bids on the work, and these bids were distributed to vestry members prior to the meeting. Following a discussion, Bill Bestow moved that we go forward with the project using Hayes Mechanical to do the work. Gale Michael seconded the motion. The motion was approved with one abstention. Jim Whitfield moved that the project be paid for out of the reserve fund. Steve Hofer seconded, and the motion passed.

Closing
Following prayer, the meeting ended at 8:40 PM. The next meeting is scheduled for June 16th.

Respectfully submitted,
Susan Marquis
Clerk of the Vestry

Approved as amended:  June 16, 2014